Management Specialist III at Mount San Antonio College (2023)

Mt. San Antonio College offers a competitive and outstanding academic package

The college pays an annual premium up to family coverage for Kaiser Permanente plans worth $15 for doctor visits, DeltaCare HMO dental plans, VSP vision plans and qualified employee life insurance.

The District participates in the Public Employees' Retirement System (PERS), State Teachers' Retirement System (STRS), and National Benefit Administration programs.

*Note: Salary and health insurance are subject to change. For more information, see https://www.mtsac.edu/hr/benefits/index.html.

A Level III Administrative Specialist typically performs various travel-level administrative tasks to relieve the department head of routine tasks. Employees at this level may perform middle administrative support duties, including assisting with budgets, coordinating department offices, and assisting with department projects and programs. Officers at this level must be fully trained in all procedures related to their assigned department of responsibility and possess a moderate level of independent judgment, discretion, and initiative. This grade differs from Administrative Specialist IV in that it is a higher level role and provides an advanced level of professional support to the department head.

1. Performs travel level support and compassion duties. represents department at mandated meetings; coordinates multiple calendars, schedules meetings, arranges travel, and handles sensitive material. Acts as a liaison between department heads and other employees or the public and assists in resolving problems, issues and complaints as appropriate.
2. Assists in the preparation of departmental budgets, including the collection and analysis of cost and projected benefit data. monitors budget expenditures and revenues; initiates department procurement of paper materials and other items; approves payment of invoices; processes department requests and fund transfers; assists in drafting contracts; prepares special statistical reports for household information.
3. Assists in systems for monitoring and harmonizing program or department budgets. corrects inconsistencies. processes department requests and fund transfers; contacts providers; prints and checks invoice for accuracy.
4. Performs other financial and accounting tasks, including reconciliation of purchase orders, tracking of vendor and pricing information, assistance with RFPs, bids, purchase and expense requests, and purchase orders.
5. Plans and/or coordinates meetings, seminars, conferences and trainings for department staff. act as meeting secretary, including preparing agendas and information packets, setting up meeting rooms and training, and preparing and transcribing minutes for assigned bodies and committees; preparing complex agenda items and departmental packets for Board meetings .
6. Assists in planning and coordinating department or campus functions, events, briefings, and various other regular board and staff meetings.
7. Supports assigned department projects, processes and/or programs as assigned by senior management. supports department staff in various research and projects related to the department. participates in the development and implementation of policies and procedures at the departmental or campus level.
8. Compiles, typesets, edits, and proofreads a variety of complex documents, including forms, memos, statistical and analytical reports, organizational charts, program schedules, and correspondence for department staff from rough drafts, voice recorders, handwritten copies, and verbal instructions. or other material using a computer. Input and retrieval of data and text via a computer terminal. checks draft documents for punctuation, spelling and grammar; makes corrections to the draft or suggests corrections;
9. Processes and compiles various documents, materials, and records according to established procedures and practices, such as: B. Departmental documents, payroll records, and payroll and expense tracking for grant compliance. Calculates, registers and monitors the teacher's workload and the equivalence of teaching hours. ensures the accuracy of the department schedule. submits monthly reports on teacher monitoring.
10. Provides information to the public to ensure understanding of department and course policies and procedures. listens to questions, responds to staff questions and complaints, and explains procedures that require a high degree of independent judgment, discretion and interpretation; links to appropriate departmental resources; resolves complex problems when necessary.
11. Designs and implements complex file, index, tracking and logging systems. researches and/or collects records, data, and written information related to department programs and procedures to produce complex reports and provide follow-up information to customer and employee inquiries.
12. May assist or assist the Head or Department Chair in the absence of the Executive Assistant.
13. Participates in committees, task forces and special assignments, including but not limited to review and selection committees and related training. As necessary, prepares and delivers oral presentations in assigned areas.

1. General office management practices and methods, including the use of standard office equipment.
2. Policies and practices for technical and operational leadership and training of assigned personnel.
3. Work-related computer applications, including word processing, database and spreadsheet applications.
4. Applicable federal, state and local laws, codes, regulations and policies, technical procedures and procedures related to the department to which you are assigned.
5. Policies and procedures for maintaining and reporting financial records, key accounts and purchases. Including the techniques of business arithmetic, economics and statistics.
6. Data Collection and Reporting Policies and Practices.
7. Writing business letters and standard format for references and correspondence.
8. Record Retention Policies and Procedures.
9. Modern office practices, IT methods and equipment.
10. Alphabetical and numerical filing methods.
11. Techniques for providing a high level of customer service by working effectively with the public, vendors, students and academic staff, including people of different ages, disabilities, socio-economic and ethnic backgrounds.

1. Maintain confidentiality and handle confidential information and data with discretion.
2. Interpret, apply, and explain applicable federal, state, and local laws, rules, regulations, policies, and schedules, as well as complex administrative and departmental policies and procedures.
3. Perform responsible administrative support tasks with accuracy, speed and general supervision.
4. Perform varied and responsible office administrative tasks requiring discretion and discretion.
5. Planning, scheduling, delegating and supervising the activities of assigned personnel.
6. Review the work of others and follow established quality control standards.
7. Train others in proper and safe work practices.
8. Identify and implement effective actions to complete assigned tasks.
9. Understanding of the organization and operation of the College and the external bodies necessary for the execution of the assigned responsibilities.
10. Write letters and reports independently or with brief instructions.
11. Understanding and applying complex verbal and written instructions.
12. Research, analyze and summarize data and produce accurate and logical written reports.
13. Enter and retrieve data into the computer with sufficient speed and accuracy to perform assigned tasks.
14. Creation and maintenance of various filing, recording and monitoring systems.
15. Effective and timely organization and prioritization of different projects and different tasks. organize your own work, set priorities and meet critical deadlines.
16. Manage modern office equipment, including computer equipment and special software application programs.
17. Use English effectively for personal communication, on the phone and in writing.
18. Understand the range of authority when making independent decisions.
19. Learns and applies new technology and completes tasks as required in an efficient, organized and timely manner. Carefully review situations and use your judgment to determine the appropriate course of action in accordance with established policies and procedures.
20. Establish, maintain and promote positive and effective working relationships with those who come into contact during the work.

Equivalent to completion of the twelfth (12th) grade, supplemented by college coursework and five (5) years of diverse experience in administrative support, preferably including public interaction, or two (2) years of experience equivalent to Administrative Specialist II. Bachelor's degree preferred from a regionally recognized college.

Any combination of education and experience that provides the necessary knowledge, skills and abilities is considered appropriate. A typical way of obtaining the required qualifications is given in the Minimum Qualifications section.

Office workers work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous natural substances. Officers may communicate with employees and/or public and private representatives to interpret and enforce department policies and procedures.

You must be mobile to work in a typical office environment and use typical office equipment, including a computer. drive a car to visit various colleges and meeting places. vision for reading printed material and computer screens; and listening and speaking for communication in person, in front of groups, and over the telephone. This is primarily a sit-down office classification, although standing and walking between work areas may be required. Manual dexterity is required to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Workers in this category bend, stoop, kneel, reach, push, and pull to open and close drawers to retrieve and file data. Workers must have the ability to lift, carry, push and pull materials and objects weighing up to 20 kg.

Official job offers are made by the Human Resources Department of the School of Mt. San Antonio and subject to board approval. It is also required that no final job offer be made until the candidate has been successfully scanned live and approved for employment by HR. The cost of live scanning service is borne by the candidate.

Note to all prospective employees - The individual holding this position is considered a "authorized reporter" under the California Child Abuse and Neglect Reporting Act and, as a prerequisite, must meet the requirements set forth in administrative procedure 3518, with title "Child Abuse Report" possession.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and the Campus Crime Statistics Act, the annual security report of Mt. San Antonio Community College is available here: https://www.mtsac.edu/safety/pdf/asr-final-2020. pdf.

The individual holding this position is considered a "responsible employee" under Title IX of the Education Amendments Act of 1972 and is required to report to the College's Title IX Coordinator all relevant details of which he or she becomes aware of an incident of alleged sexual harassment, including sexual, reported harassment, sexual assault, dating and domestic violence, and stalking.

A confirmation number will be assigned if your application package states that the additional questions have been answered and that a document is attached to each required link. For assistance with the online application process, contact Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. human resources:

THE MT. THE SAN ANTONIO COLLEGE DISTRICT WILL NOT ISSUE THE FLODING VISA.

Transcripts issued outside the United States require an analysis of each degree with a statement of equivalency by a certified credential evaluation agency that certifies the degree's equivalency to that of an accredited institution in the United States. This report must be attached to the application and submitted within the deadline. Accredited assessment bodies can be found at https://www.naces.org/members.

human resources
1100 N. Grand Avenue, Walnut, CA 91789-1399.
Phone: (909) 274-4225
E-mail: Employment@mtsac.edu

The committee evaluates applications taking into account the breadth and depth of appropriate education, training, experience, skills, knowledge and abilities. The screening committee reserves the right to limit the number of approved interviews. Meeting the minimum qualifications for the position does not mean that the candidate will be accepted for an interview.

Interviews may include a written test, a panel presentation and/or an aptitude test. Start date is after board approval and receipt of live scan approval.

In order to ensure examination, it is the applicant's responsibility to ensure that all required materials are received prior to the date and time of the first examination specified in the job posting. Incomplete application documents will not be considered. All application documents become the property of the university and are not returned or copied. Visit our job board at http://hrjobs.mtsac.edu to complete and submit your application for this position.

The school is an equal opportunity employer. It is the College's policy to encourage applications from national and racial minorities, women, persons with disabilities, and Vietnam veterans. No one shall be denied employment because of race, religion, color, national origin, descent, physical or mental disability, health condition, marital status, sex, age, sexual orientation or belief that he has, refuses to have or has many of these. Characteristics.

The employees of Mt. Members of the San Antonio College and Board of Trustees shall not engage in employment or activities inconsistent with, inconsistent with, or inconsistent with the administrative procedures of the Mt. San Antonio College (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Code) .

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