Executive Assistant I - Job in Walnut, CA at College of Mt. San Antonio | 2886977 (2023)

Post Title:

Executive Assistant I

Reservation number:

CM-195-2022

Division:

human resources

Department:

Equal opportunity and employment compliance

Position Classification:

Confidentially

EXCEPT:

100%

Expression:

12 months/year

Current work schedule:

Monday - Thursday: 8:00 - 17:00; Friday: 8:00 - 16:30

Salary Range:

C-85

Salary:

Steps 1 - 6: $6,983 - $8,909 per month

Transmission differential::

Right to shift difference based on a valid collective agreement.

Start date:

27.03.2023

First Screening Date:

25.04.2023

Open until full ::

I

Application Process::

Health and Wellness ::

Basic Operation/Overview::

Main duties and responsibilities:

1. Organizes and oversees multiple complex projects and programs for assigned lead manager.
2. Supports and maintains division/department goals, objectives, policies, procedures, work standards and management systems. acts as a liaison between departments, divisions, colleges and external and other bodies; participates in committees formed for programs and projects; presents committee recommendations to department/department head.
3. Maintains assigned lead manager's calendar and schedule and arranges travel.
4. Oversees and performs mid-level management responsibilities in areas such as budgeting, procurement, contract management, management analysis, project management, and program evaluation.
5. Processes and prepares various documents, materials and records in accordance with established procedures and practices with independent judgment.
6. Conducts various analytical ad hoc studies, surveys and statistical analyzes on administrative and operational matters or matters related to department/department activities. evaluates alternatives, makes recommendations and assists in implementing procedural, administrative and/or operational changes after approval.
7. Acts as a liaison with employees, public and private organizations, communities, and other agencies; provides information and support to staff, faculty, students, and the public regarding assigned projects, programs, and services; receives and responds to complaints, inquiries and problems related to assigned areas of responsibility; identifies, negotiates and/or resolves complaints and issues as appropriate.
8. Prepares and transmits complex reports on the Board's agenda and various other committee, committee and staff reports, resolutions and letters on assigned activities. acts as secretary to assigned committees/working groups;
9. Participates in the selection, training, motivation and evaluation of assigned personnel. offers staff training; manages the work activities of assigned office staff; prioritizes and coordinates work orders; reviews work for accuracy; recommends improvements in workflow, procedures, and use of devices and forms.
10. Works directly with the Office of the President, the Board of Directors, other departments and/or department heads, and the public on various matters.
11. Plans and/or coordinates special meetings and/or events, seminars, conferences, trainings, and other functions for assigned department/department employees; acts as meeting secretary, including preparing agendas and preparing and transcribing minutes for committees and commissions.
12. Assists in the implementation and testing of automated business application systems or new technology related to the assigned position.
13. Foster an inclusive environment around diversity, equity, inclusion, social justice, anti-racism and accessibility.
14. Provide a high level of customer service when interacting with the public, vendors, students and faculty, including those from minority communities
15. Promote, support and follow federal, state and local policies, as well as board and management policies and procedures.
16. Participates in committees, task forces and special assignments, including but not limited to review and selection committees and prescribed training, as required.
17. As necessary, prepares and delivers oral presentations in assigned areas.
18. Performs other related or prior classification tasks as appropriate for the task.

I know about::

1. Policies and practices to support a diverse, equitable, inclusive, socially just, anti-racist and accessible academic and work environment.
2. The organization and operation of public bodies, including the role of the board of directors and appointed boards and committees.
3. Public administration policies, practices and procedures in a government agency.
4. project and/or program management, analytical procedures and reporting techniques; Administrative and higher education programs such as procurement, contract management, risk management, budgeting and other related government programs.
5. Current organizational and management practices applied to the analysis, evaluation, development and implementation of programs, policies and procedures.
6. Advanced policies and practices for providing technical and operational guidance and training to authorized personnel.
7. Advanced research and reporting methods, techniques and procedures.
8. Basic principles and procedures of budgeting and accounting.
9. Information sources for a wide range of educational and administrative programs, services and administration.
10. Applicable federal, state and local laws, regulations and department policies, technical procedures and processes, and legislative procedures.
11. Intermediate communication and PR skills.
12. Current record retention policies and procedures.
13. Current administrative and secretarial office practices and procedures, including the use of standard office equipment and work-related computer applications.
14. English usage, spelling, vocabulary, grammar, punctuation and proofreading of reports and correspondence.
15. Techniques for effectively representing faculty in dealings with government agencies, community groups, various business, professional, educational, regulatory, and legislative organizations.
16. Techniques for providing a high level of customer service through effective interaction with the public, vendors, students, and faculty staff, including individuals of various ages, disabilities, socioeconomic, and ethnic groups.

Qualifications and Skills::

1. Engage in closing the gap in diversity, equity, inclusion, social justice, anti-racism, and accessibility in recruitment and retention.
2. To support and communicate the College's vision and commitment to create a diverse, equitable, inclusive, socially just, anti-racist and accessible academic and work environment.
3. Participate in providing resources and support for the goal of a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.
4. Assists in the development and implementation of objectives, policies, procedures, operating standards and internal controls for assigned functional areas.
5. Coordinates and supervises administrative, project and budget management activities of departments and programs.
6. Perform varied, confidential and responsible secretarial and administrative office duties requiring a moderate level of independent judgment, discretion and discretion.
7. Interpret, apply, and explain complex federal, state, and local laws, rules, regulations, department policies, and procedures.
8. Analyzes, interprets, summarizes and presents administrative and technical information and data in an effective manner.
9. Evaluate and develop improvements to any process, procedure, policy or method.
10. Plan, schedule, delegate and monitor the activities of assigned personnel.
11. Understand the organization and operation of assigned department/department, college, and external agencies necessary to carry out assigned responsibilities.
12. Respond to multiple phone calls, traffic and other requests/interruptions and prioritize effectively.
13. Organize, maintain and update office databases and record systems with sufficient speed and accuracy.
14. Operation of office equipment, including IT equipment and special software application programs.
15. Use English effectively in face-to-face, telephone and written communication.
16. Carefully review situations and use your judgment to determine the appropriate course of action in accordance with established policies and procedures.
17. Establish, maintain and promote positive and effective working relationships with those with whom he comes into contact in the course of work.
18. Learn and apply new technologies and complete tasks when needed in an efficient, organized and timely manner.

Minimum qualifications:

Associate's degree equivalent from a regionally accredited college with a major in business or public administration, public policy or related field and three (3) years of different senior level support experience, including public exposure. From time to time, the required education may be replaced by additional work experience.

Equivalence::

Any combination of education and experience that provides the necessary knowledge, skills and abilities is considered appropriate. A typical way of obtaining the required qualifications is given in the Minimum Qualifications section.

Preferred Qualifications::

1. Experience working with diversity, equity, inclusion, social justice, anti-racism, and accessibility policies and procedures, preferably in a minority-serving institution such as the Hispanic Service Institute (HSI) and the Asian American and Indian Services Institute of the Pacific (AANAPISI) ). ) THE
2. Experience participating in diversity, equity, inclusion, social justice, anti-racism, and accessibility programs, preferably at a minority-serving institution such as the Hispanic Service Institute (HSI) and the Asian and Pacific Islander Institute (AANAPISI).

Licenses and other requirements:

Possession or ability to obtain a valid California driver's license at time of appointment.

Work environment::

Office workers work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous natural substances. Officers may interact with employees and/or public and private representatives in interpreting and enforcing department policies and procedures.

Physical Requirements::

You must be mobile to work in a typical office environment and use typical office equipment, including a computer. drive a motor vehicle and attend various colleges and gathering places; vision for reading printed material and computer screens. and listening and speaking for communication in person, in front of groups, and over the telephone. This is primarily a sit-down office classification, although standing and walking between work areas may be required. Manual dexterity is required to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, grasp, push, and pull drawers to open and close to retrieve and file information. Workers must have the ability to lift, carry, push and pull materials and objects weighing up to 20 kg.

Terms of employment:

Special Instructions::

Foreign transfers::

Transcripts issued outside the United States require an analysis of each degree with a statement of equivalency by a certified credential evaluation agency that certifies the degree's equivalency to that of an accredited institution in the United States. This report must be attached to the application and submitted within the deadline. You can find accredited rating agencies atWeb stranica der National Association of Credential Evaluation Services.

Questions/Contact::

human resources
1100 N. Grand Avenue, Walnut, CA 91789-1399.
Phone: (909) 274-4225
E-MAIL:[emailprotected]

Selection process::

Special information for applicants:

In order to secure an examination, it is the applicant's responsibility to ensure that all required materials are received prior to the date and time of the first examination specified in the job advertisement. Incomplete application documents will not be considered. All application documents become the property of the university and are not returned or copied. Visit our recruitment page atEmployment website Mt. POUCHcomplete and submit your application for this position.

EEO Policy::

The school is an equal opportunity employer. It is the College's policy to encourage applications from national and racial minorities, women, persons with disabilities, and Vietnam veterans. No one may be refused employment because of race, religion, color, national origin, descent, physical or mental disability, health condition, marital status, sex, age, sexual orientation or belief that he has, is refused or has many of these. Characteristics.

Conflict of interests:

The employees of Mt. Members of the San Antonio College and Board of Trustees shall not engage in employment or activities inconsistent with, inconsistent with, or inconsistent with the administrative procedures of the Mt. San Antonio College (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Code) .

Prava okruga:

We reserve the right to re-open, re-advertise, delay or cancel recruitment for this position. This recruitment can be used to fill future vacancies.

Quick link:

https://hrjobs.mtsac.edu/postings/10481