Executive Assistant I am Mount San Antonio College (2023)


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(Video) The Horticulture Program at Mt. SAC

Executive Assistant Ina koleju Mount San Antonio

career information

Release date: 01.06.2023 Registration deadline: 31/7/2023 23:55 Peaceful
Type of employment: Duration of the working year: -
Salary: $6,983 to $8,909 per month Number of vacancies: (at time of publication) 1
Contact: human resources E-MAIL: hr@mtsac.edu
Phone: (909) 274-4225

Job Description/Essentials: Type

Executive Assistant ISeat number:CM-195-2022Department:Equal opportunity and employment complianceJob Category:Time (percentage of time):Duration (months/years):Current work schedule (days, hours):Monday - Thursday: 8:00 - 17:00; Friday: 8:00 - 16:30Salary Range:C-85Salary:C-85 Steps 1-6: $6,983 - $8,909 per monthTransmission differential:Right to shift difference based on a valid collective agreement.Start date:27.03.2023First Screening Date:25.04.2023Open to Fulfilled:IApplication process:

Complete application documentation will be accepted until the position is filled. However, applications submitted by 23:59 will not be accepted. (PT) on the designated initial examination date will be considered.

Unless otherwise noted, applicants must submit all of the following materials online on the Mt.SAC Employment website in order to be considered for this position:

1. Online application for Mt. San Antonio College.
2. Cover letter describing how the applicant has the necessary education and experience.
3. Detailed resume with a summary of educational preparation and work experience for the position.
4. College and/or university diplomas, where applicable, showing the degree awarded/awarded are required and must be submitted with the online application by all applicants, including current or former faculty members, to demonstrate that the required educational qualifications. Unofficial certificates are accepted at the time of application. However, copies of diplomas will not be accepted as substitutes for certificates.
5. Optional - three letters of recommendation reflecting relevant experience (do not use social media or professional networks as a means of providing letters of recommendation). Confidential letters of recommendation are not acceptable for this position.

Health and wellness:

College of Mt. San Antonio offers a competitive and premium health, dental and vision benefits package for skilled workers and their dependents. Lifetime health benefits are also available to eligible retirees.

The college pays an annual premium up to family coverage for Kaiser Permanente plans worth $15 for doctor visits, DeltaCare HMO dental plans, VSP vision plans and qualified employee life insurance.

The District participates in the Public Employees' Retirement System (PERS), State Teachers' Retirement System (STRS), and National Benefit Administration programs.

(Video) The Mt. SAC Honors Program Awards Ceremony live stream.

*Note: Salary and health insurance are subject to change. For more information, see https://www.mtsac.edu/hr/benefits/index.html.

Basic Operation/Overview:OVERVIEW:
This position is assigned to the Human Resources (HR) Department for Equal Employment Opportunity Compliance and Employment Services. Under the overall direction of the Associate Vice President for Human Resources (AVPHR), the individual in this position serves as a liaison between the AVPHR, staff, and the campus community.

HR is a fast-paced and ever-changing work environment. The employee in this position must have the ability to adapt and change as needed to meet the demands of the job. The employee must be able to show initiative, supervise and perform complex projects and tasks without direct intervention. Active listening, as well as oral, written and communication skills are critical to the incumbent's success. Additionally, critical thinking, independent judgment, and leadership skills are critical to effectiveness in this position. This includes knowledge of the processes, procedures and responsibilities for decision making on behalf of the AVPHR.

Supervises and manages, under general direction, a variety of complex and responsible administrative support for the appointed Chief Administrator or designee. Performs a variety of moderately to highly complex duties requiring in-depth knowledge of the assigned department, its policies, procedures and operational details. Officers in this classification are referred to as "confidential personnel" as that term is used in the Education Employment Relations Act (EERA), 3540.1. As such, employees in this classification assist management staff in developing collective bargaining proposals and/or have regular access to information that helps develop management's collective bargaining positions and/or labor relations strategies.LOGIN AND EXERCISE SUPERVISION:
Receives general instructions from designated senior manager or authorized person. Performs technical and operational management and provides training to students or hourly employees, as well as less experienced administrative staff, depending on the job.CLASS NAME:
This is the entry level of the executive support package and is assigned to a senior manager. Responsibilities require a high degree of discretion, discretion, and independent judgment, as well as thorough knowledge of department/department and university operations. The job requires interpretation and application of complex policies, procedures and regulations and involves frequent contact with the public and performing various research and budget support functions. This rank is distinguished from other administrative classifications by the higher level of responsibility assumed, the greater complexity of the duties assigned, and the nature, scope, and variety of responsibilities affecting the entire faculty, and a more complete understanding of the functions . of the faculty and the functions of the faculty require the ability to delegate day-to-day management tasks and coordinate with faculty management staff. This grade also differs from Executive Assistant II in that, in a confidential capacity, the cabinet-level administrator assists and acts in formulating, defining, and implementing collective bargaining management policies and is required to maintain a high level of confidentiality. This position is exempt from overtime.Key duties/main responsibilities:

• Organizes and oversees multiple complex projects and programs for assigned lead manager.
• Supports and maintains division/department goals, objectives, policies, procedures, work standards and management systems. acts as a liaison between departments, divisions, colleges and external and other agencies; participates in committees formed for programs and projects; presents committee recommendations to department/department head.
• Maintains assigned lead manager's calendar and schedule and arranges travel.
• Supervises and performs mid-level management responsibilities in areas such as budgeting, procurement, contract management, management analysis, project management, and program evaluation.
• Processes and prepares various documents, materials and records according to established procedures and practices using independent judgment.
• Conducts various analytical ad hoc studies, surveys and statistical analyzes on administrative and operational matters or matters related to department/department activities. evaluates alternatives, makes recommendations and assists in implementing procedural, administrative and/or operational changes after approval.
• Acts as a liaison with employees, public and private organizations, community groups and other entities. provides information and support to staff, faculty, students, and the public regarding assigned projects, programs, and services; receives and responds to complaints, questions, and problems related to assigned areas of responsibility; identifies, negotiates, and/or resolves complaints and issues as appropriate;
• Prepares and transmits complex Board agenda reports and various other committee, committee and staff reports, resolutions and letters on assigned activities. acts as secretary to assigned committees/working groups;
• Participates in the selection, training, motivation and evaluation of assigned personnel. offers staff training; manages the work activities of assigned office staff; prioritizes and coordinates work orders; reviews work for accuracy; recommends improvements in workflow, procedures, and use of devices and forms.
• Works directly with the Office of the President, the Board of Directors, other departments and/or department heads, and the public on various matters.
• plans and/or coordinates special meetings and/or events, seminars, conferences, trainings and other functions for assigned department/department employees. act as meeting secretary, including preparing the agenda and preparing and transcribing minutes for committees and commissions;
• Assists in the implementation and testing of automated business application systems or new technologies related to the assigned position.
• Promote an inclusive environment around diversity, equity, inclusion, social justice, anti-racism and accessibility.
• Provide a high level of customer service when dealing with the public, vendors, students and faculty, including those from minority groups
• Promote, support and comply with federal, state and local policies, board and management policies and procedures.
• Participates in committees, task forces and special assignments, including but not limited to review and selection committees and required training, as required.
• If necessary, prepares and conducts oral presentations in assigned areas.
• Performs other related or prior classification tasks as appropriate for the task.

Other tasks:I know about:

• Policies and practices to support a diverse, equitable, inclusive, socially just, anti-racist and accessible academic and work environment.
• Organization and operation of public bodies, including the role of the board of directors and appointed boards and committees.
• Public administration policies, practices and procedures in a public body.
• Project and/or program management, analysis processes and reporting techniques. Management and higher education programs such as procurement, contract management, risk management, budgeting and other related government programs.
• Current organizational and management practices applied to the analysis, evaluation, development and implementation of programs, policies and procedures.
• Advanced policies and practices to provide technical and operational guidance and training to authorized personnel.
• Advanced research and reporting methods, techniques and procedures.
• Basic principles and procedures of budgeting and accounting.
• Information sources for a wide range of educational and government programs, agencies and government.
• Applicable federal, state and local laws, regulations and county policies, technical procedures and processes and legislative procedures.
• Intermediary communication and public relations skills.
• Current record retention policies and procedures.
• Current office and secretarial management practices and procedures, including the use of standard office equipment and work-related computer applications.
• Use of the English language, spelling, vocabulary, grammar, punctuation and proofreading of reports and correspondence.
• Techniques for effectively representing the college in dealings with government agencies, community groups, and various corporate, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service through effective interaction with the public, vendors, students and academic staff, including people of different ages, disabilities, socio-economic and ethnic backgrounds.

Qualifications and skills:

• Contribute to filling gaps related to diversity, equity, inclusion, social justice, anti-racism and accessibility in recruitment and retention.
• To support and communicate the college's vision and commitment to creating a diverse, equitable, inclusive, socially just, anti-racist and accessible academic and work environment.
• Participate in providing resources and support for the goal of a diverse, equitable, inclusive, socially just, anti-racist and accessible academic and work environment.
• Assists in the development and implementation of objectives, policies, procedures, operating standards and internal controls for assigned functional areas.
• Coordinates and oversees administrative, project and budget management activities of departments and programs.
• Perform varied, confidential and responsible secretarial and administrative office duties requiring a moderate level of independent judgment, discretion and discretion.
• Interpret, apply and explain complex federal, state and local laws, rules, regulations, department policies and procedures.
• Effectively analyze, interpret, summarize and present administrative and technical information and data.
• Evaluate and develop improvements to any process, procedure, policy or method.
• Planning, scheduling, delegating and supervising the activities of assigned personnel.
• Understand the organization and operation of assigned department/department, faculty, and external agencies necessary to fulfill assigned responsibilities.
• Respond to multiple phone calls, traffic and other requests/interruptions and prioritize effectively.
• Organize, maintain and update office databases and record systems with sufficient speed and accuracy.
• Working with office equipment, including computer equipment and special software application programs.
• Use English effectively for personal communication, on the phone and in writing.
• Carefully review situations and use your judgment to determine the appropriate course of action in accordance with established policies and procedures.
• Establish, maintain and promote positive and effective working relationships with those with whom he comes into contact in the course of work.
• Learn and apply new technologies and perform tasks efficiently, organized and timely when needed.

Minimum qualifications/education and experience:

Associate's degree equivalent from a regionally accredited college with a major in business or public administration, public policy or related field and three (3) years of different senior level support experience, including public exposure. From time to time, the required education may be replaced by additional work experience.


Any combination of education and experience that provides the necessary knowledge, skills and abilities is considered appropriate. A typical way of obtaining the required qualifications is given in the Minimum Qualifications section.

Preferred Qualifications:Licenses and other requirements:Exam conditions:Work environment:

Office workers work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous natural substances. Officers may interact with employees and/or public and private representatives in interpreting and enforcing department policies and procedures.

Physical requirements:

You must be mobile to work in a typical office environment and use typical office equipment, including a computer. drive a motor vehicle and attend various colleges and gathering places; vision for reading printed material and computer screens. and listening and speaking for communication in person, in front of groups, and over the telephone. This is primarily a sit-down office classification, although standing and walking between work areas may be required. Manual dexterity is required to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, grasp, push, and pull drawers to open and close to retrieve and file information. Workers must have the ability to lift, carry, push and pull materials and objects weighing up to 20 kg.

Is driven by:Terms of employment:

Official job offers are made by the Human Resources Department of the School of Mt. San Antonio and subject to board approval. It is also required that no final job offer be made until the candidate has been successfully scanned live and approved for employment by HR. The cost of live scanning service is borne by the candidate.

Note to all prospective employees - The individual holding this position is considered a "authorized reporter" under the California Child Abuse and Neglect Reporting Act and, as a prerequisite, must meet the requirements set forth in administrative procedure 3518, with title "Child Abuse Report" possession.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and the Campus Crime Statistics Act, the annual security report of Mt. San Antonio Community College is available here: https://www.mtsac.edu/safety/pdf/asr-final-2020. pdf.

The individual holding this position is considered a "responsible employee" under Title IX of the Education Amendments Act of 1972 and is required to report to the College's Title IX Coordinator all relevant details of which he or she becomes aware of an incident of alleged sexual harassment, including sexual, reported harassment, sexual assault, dating and domestic violence, and stalking.

Certificate Writing Requirements:Special Instructions:

A confirmation number will be assigned if your application package states that the additional questions have been answered and that a document is attached to each required link. For assistance with the online application process, contact Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. human resources:

(909) 274-4225. E-mail: Employment@mtsac.edu.DO NOTInclude photos or personal information (eg date of birth, place of birth, etc.) with your application or supporting documents.Traveling long distances for interviews:If you are invited for an interview, please contact our office to discuss accommodation if you must travel more than 150 miles one-way from your home address to attend the interview.


Foreign Transfers:

Transcripts issued outside the United States require an analysis of each degree with a statement of equivalency by a certified credential evaluation agency that certifies the degree's equivalency to that of an accredited institution in the United States. This report must be attached to the application and submitted within the deadline. Accredited assessment bodies can be found at https://www.naces.org/members.


human resources
1100 N. Grand Avenue, Walnut, CA 91789-1399.
Phone: (909) 274-4225
E-mail: Employment@mtsac.edu

Selection process:

The committee evaluates applications taking into account the breadth and depth of appropriate education, training, experience, skills, knowledge and abilities. The screening committee reserves the right to limit the number of approved interviews. Meeting the minimum qualifications for the position does not mean that the candidate will be accepted for an interview.

(Video) Mt. SAC 75th Anniversary video

Interviews may include a written test, a panel presentation and/or an aptitude test. Start date is after board approval and receipt of live scan approval.

Special information for applicants:

In order to secure an examination, it is the applicant's responsibility to ensure that all required materials are received prior to the date and time of the first examination specified in the job posting. Incomplete application documents will not be considered. All application documents become the property of the university and are not returned or copied. Visit our job board at http://hrjobs.mtsac.edu to complete and submit your application for this position.

EEO policy:

The school is an equal opportunity employer. It is the College's policy to encourage applications from national and racial minorities, women, persons with disabilities, and Vietnam veterans. No one may be refused employment because of race, religion, color, national origin, descent, physical or mental disability, health condition, marital status, sex, age, sexual orientation or belief that he has, is refused or has many of these. Characteristics.

Conflict of interests:

The employees of Mt. Members of the San Antonio College and Board of Trustees shall not engage in employment or activities inconsistent with, inconsistent with, or inconsistent with the administrative procedures of the Mt. San Antonio College (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Code) .

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registration deadline

31/7/2023 23:55 Peaceful

Release date



human resources
(909) 274-4225

number of openings



$6,983 to $8,909 per month

duration of the working year


(Video) Essential Programs Return to Mt. SAC Campus

type of employment

Links to this work

  • See another job description. / food item


Not all submissions are eligible for CalPERS. Informational only.


How do I email Mt SAC human resources? ›

For general questions and assistance with any human resources related matters, please email our team at humanresources@mtsac.edu.

How many employees does Mt SAC have? ›

Mt. San Antonio College has 2,670 employees.

How do I talk to HR in an email? ›

How to write an email to HR
  1. Properly address your email. If you work for a larger company, you may not already know your HR representative so it is important to learn this information. ...
  2. Write a specific subject line. ...
  3. Explain the situation. ...
  4. Clarify what steps you want to take. ...
  5. Close the email. ...
  6. Check for mistakes.
Aug 16, 2022

How do I send an email to HR? ›

Here is a step-by-step guide on how to write an email to HR:
  1. Determine the purpose of your email. ...
  2. Use a professional email address. ...
  3. Use a clear subject line. ...
  4. Address the recipient appropriately. ...
  5. Introduce yourself briefly. ...
  6. Be clear and concise. ...
  7. Provide necessary details. ...
  8. Be polite and respectful.

How much do adjunct professors make at Mt. SAC? ›

Average Mt. San Antonio College Adjunct Professor hourly pay in Walnut is approximately $62.84, which meets the national average.

What is Mt. SAC known for? ›

Mt. SAC is one of largest workforce training providers in California. It is a leader in economic development and vocational training because of partnerships with local industries, community-based organizations, and professional associations.

What does Mt. SAC stand for? ›

Mt. San Antonio College (Mt. SAC) is a single-college district located in the city of Walnut in the eastern part of Los Angeles County at 1100 N. Grand Ave., Walnut, CA 91789. Among the largest of California's community colleges, Mt.

Is it OK to email HR directly? ›

Contacting a hiring manager directly can be beneficial and help you streamline your job search process. But first, make sure you have followed the employer's application process and have checked to make sure there are no stipulations against direct contact.

Why HR does not respond to email? ›

The most common reason for not receiving a response when emailing a potential employer is that they're still in the hiring process. For positions that are competitive, it's common for a hiring professional to have many emails and they may elect to not respond to any emails until the hiring process is complete.

Should I email HR directly? ›

Should you email the hiring manager directly? Unless stated otherwise, it is almost always a good idea to communicate directly with the hiring manager. Take care when constructing your email and get someone to look over your application before you hit send.

Should I say dear hiring manager? ›

Addressing a cover letter to the hiring manager is appropriate in most situations. It's always better to include a generic greeting, like "Dear Hiring Manager," if you don't know the name of the hiring manager. It's also preferable to use if you're not sure of the accuracy of the hiring manager's information.

Can HR tell you what to do? ›

Yes, HR can put you on a discipline or performance improvement plan. These things are often discussed beforehand with your manager, and they will typically be included in the process. It's important to know your rights when you're put on a discipline plan.

How do you start a letter to HR? ›

Letter to HR template

Dear [recipient's name], My name is [your name] and I work as a [job title] in the [your department] department. I am writing to file a formal complaint about a recent event that occurred in the office.

Is Adjunct Faculty worth it? ›

Pros of being an adjunct professor

Flexible schedule: Adjunct professors often teach fewer classes per semester or quarter than tenured professors, as their employers often limit their schedules. This provides you with time to pursue other career opportunities or interests and spend time with family and friends.

How much does Texas A&M pay adjuncts? ›

The estimated total pay for a Adjunct Faculty at Texas A&M University is $71,915 per year.

How much do Mt San Antonio College professors make? ›

Average Mt. San Antonio College Professor yearly pay in the United States is approximately $94,017, which is 9% above the national average.

What are the top 3 majors at Sac State? ›

Sac State offers 55 undergraduate majors within eight academic colleges. The most popular majors at Sac State are business administration, criminal justice and corrections, and communication and media studies.

What GPA does Mt. SAC require? ›

Minimum 2.0 GPA in core academic classes; minimum 3.0 GPA is required to enroll in college courses.

How much is Mt. SAC tuition? ›

What happened at Mt. SAC? ›

A 63-year-old man fatally struck by a car in what authorities described as an intentional act on a Southern California college campus was identified Friday by Mt. San Antonio College officials. Rafael Barragan Jr. was struck and killed in a parking lot on the campus in Walnut in eastern Los Angeles County.

What is Mount San Antonio College ranked? ›

Overall Quality

College Factual ranked Mt. SAC as #741 out of 2,241 colleges and universities in the country on its 2023 Best Colleges list. Out of the 170 colleges in California, Mt. SAC is ranked at #93.

Does Mt. SAC have a gym? ›

Student Health & Wellness

SAC has a clinic and a gym on-campus to help keep you healthy.

Where can I find HR emails? ›

How to find a hiring manager's email
  • Check the company's website. Sometimes finding the hiring manager's contact information is as simple as checking the team profiles on the company's website. ...
  • Search social media. ...
  • Try using a Google search. ...
  • Find a coworker. ...
  • Call the organization.
Jun 24, 2022

What is Mt SAC email address? ›

Do you need assistance or just have a question about one of our programs? Call directly to the Adult Basic Education main line at (909) 274-4845 or send an e-mail to abeinfo@mtsac.edu. We are happy to speak with you.

What is MT SAC email? ›

You are automatically assigned a Mountie Mail+ account when you claim your Portal account after applying to Mt. SAC. Your email will end with @student.mtsac.edu.

How do I email Mount San Antonio? ›

If you have questions about our classes or would like more information, please contact us: By email at commedreg@mtsac.edu. By phone at (909) 274-4220. By fax at (909) 468-3937.

How do I send Gmail to HR? ›

Email template

Dear [First and last name of HR manager], I hope you are well. I'm getting in touch regarding [the issue you need to address]. [Explanation of the issue, with relevant details].

How do I find a professional email address? ›

  1. Check their company “Contact Us” page. ...
  2. Use social media to connect. ...
  3. Subscribe to their email list. ...
  4. Search for their personal website or blog posts. ...
  5. Call them up. ...
  6. Use email look-up online services. ...
  7. Trial and error.

What is the phone number for Mt SAC assistance? ›

For all other general financial aid assistance or information, please call (909) 274-4450 or visit us during our Financial Aid Fridays Zoom drop-in workshops.

What is sac student email? ›

​​​Student Email addresses are the Web Advisor ID @student.sac.edu or @student.sccollege.edu (e.g. jd12345@student.sac.edu or jd12345@student.sccollege.edu). To Log into Microsoft Office 365, click or enter http://office.com in the browser address bar.

How do I log into my MT sac? ›

Logging in and out of Your Portal
  1. Launch a web browser and go to: inside.mtsac.edu.
  2. Enter your username and your password on the Secure Access Login. ...
  3. Faculty logging in for the first time will be required to answer five security questions and will be asked to change their password.
  4. Click the Login button.

How do I find my MT SAC ID? ›

If you do not have access to the portal, contact Admissions & Records at 909-274-4415 or email: admissions@mtsac.edu to request your student ID#.

How do I contact Mt SAC counseling? ›

If there is a specific counselor you would like to meet with, we recommend that you call our main counseling line at (909) 274-4380 in order to check on the availability of your preferred counselor.

What do I do if I forgot my MT sac username? ›

Forgot your username? Please contact the Box Office at (909) 274-2050 and they will reset your password for you. If it is outside of Box Office hours, you will need to create a new account.

How do I email UTSA admissions office? ›

If you have further questions regarding the undergraduate admission process, please visit the One Stop Enrollment Center, call (210) 458-8000 or email onestop@utsa.edu.

How do I contact the San Antonio News? ›

We do review everything sent to the station and reply whenever possible. Contact KSAT Investigates: ksatinvestigates@ksat.com. (210) 351-1212.


1. Mt SAC presents the Early College Academy of West Covina senior awards night
(Mt. San Antonio College)
2. Mt. SAC Board of Trustees meeting
(Mt. San Antonio College)
3. Caught On Video: Police K-9 Attacked By Pit Bull In Anaheim
(KCAL News)
4. Texas Women Talk Straight About The Good-Old-Boys Network They Pushed Against. And Won!
(David Hoffman)
5. 2021 Mt. SAC REACH Program Celebration Ceremony
(Mt. San Antonio College)
6. Mt. SAC Employee COVID-19 Town Hall
(Mt. San Antonio College)


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