Executive Assistant I am Mount San Antonio College (2023)

College of Mt. San Antonio offers a competitive and premium health, dental and vision benefits package for skilled workers and their dependents. Lifetime health benefits are also available to eligible retirees.

The college pays an annual premium up to family coverage for Kaiser Permanente plans worth $15 for doctor visits, DeltaCare HMO dental plans, VSP vision plans and qualified employee life insurance.

The District participates in the Public Employees' Retirement System (PERS), State Teachers' Retirement System (STRS), and National Benefit Administration programs.

*Note: Salary and health insurance are subject to change. For more information, see https://www.mtsac.edu/hr/benefits/index.html.

HR is a fast-paced and ever-changing work environment. The employee in this position must have the ability to adapt and change as needed to meet the demands of the job. The employee must be able to show initiative, supervise and perform complex projects and tasks without direct intervention. Active listening, as well as oral, written and communication skills are critical to the incumbent's success. Additionally, critical thinking, independent judgment, and leadership skills are critical to effectiveness in this position. This includes knowledge of the processes, procedures and responsibilities for decision making on behalf of the AVPHR.

• Organizes and oversees multiple complex projects and programs for assigned lead manager.
• Supports and maintains division/department goals, objectives, policies, procedures, work standards and management systems. acts as a liaison between departments, divisions, colleges and external and other agencies; participates in committees formed for programs and projects; presents committee recommendations to department/department head.
• Maintains assigned lead manager's calendar and schedule and arranges travel.
• Supervises and performs mid-level management responsibilities in areas such as budgeting, procurement, contract management, management analysis, project management, and program evaluation.
• Processes and prepares various documents, materials and records according to established procedures and practices using independent judgment.
• Conducts various analytical ad hoc studies, surveys and statistical analyzes on administrative and operational matters or matters related to department/department activities. evaluates alternatives, makes recommendations and assists in implementing procedural, administrative and/or operational changes after approval.
• Acts as a liaison with employees, public and private organizations, community groups and other entities. provides information and support to staff, faculty, students, and the public regarding assigned projects, programs, and services; receives and responds to complaints, questions, and problems related to assigned areas of responsibility; identifies, negotiates, and/or resolves complaints and issues as appropriate;
• Prepares and transmits complex Board agenda reports and various other committee, committee and staff reports, resolutions and letters on assigned activities. acts as secretary to assigned committees/working groups;
• Participates in the selection, training, motivation and evaluation of assigned personnel. offers staff training; manages the work activities of assigned office staff; prioritizes and coordinates work orders; reviews work for accuracy; recommends improvements in workflow, procedures, and use of devices and forms.
• Works directly with the Office of the President, the Board of Directors, other departments and/or department heads, and the public on various matters.
• plans and/or coordinates special meetings and/or events, seminars, conferences, trainings and other functions for assigned department/department employees. act as meeting secretary, including preparing the agenda and preparing and transcribing minutes for committees and commissions;
• Assists in the implementation and testing of automated business application systems or new technologies related to the assigned position.
• Promote an inclusive environment around diversity, equity, inclusion, social justice, anti-racism and accessibility.
• Provide a high level of customer service when dealing with the public, vendors, students and faculty, including those from minority groups
• Promote, support and comply with federal, state and local policies, board and management policies and procedures.
• Participates in committees, task forces and special assignments, including but not limited to review and selection committees and required training, as required.
• If necessary, prepares and conducts oral presentations in assigned areas.
• Performs other related or prior classification tasks as appropriate for the task.

• Policies and practices to support a diverse, equitable, inclusive, socially just, anti-racist and accessible academic and work environment.
• Organization and operation of public bodies, including the role of the board of directors and appointed boards and committees.
• Public administration policies, practices and procedures in a public body.
• Project and/or program management, analysis processes and reporting techniques. Management and higher education programs such as procurement, contract management, risk management, budgeting and other related government programs.
• Current organizational and management practices applied to the analysis, evaluation, development and implementation of programs, policies and procedures.
• Advanced policies and practices to provide technical and operational guidance and training to authorized personnel.
• Advanced research and reporting methods, techniques and procedures.
• Basic principles and procedures of budgeting and accounting.
• Information sources for a wide range of educational and government programs, agencies and government.
• Applicable federal, state and local laws, regulations and county policies, technical procedures and processes and legislative procedures.
• Intermediary communication and public relations skills.
• Current record retention policies and procedures.
• Current office and secretarial management practices and procedures, including the use of standard office equipment and work-related computer applications.
• Use of the English language, spelling, vocabulary, grammar, punctuation and proofreading of reports and correspondence.
• Techniques for effectively representing the college in dealings with government agencies, community groups, and various corporate, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service through effective interaction with the public, vendors, students and academic staff, including people of different ages, disabilities, socio-economic and ethnic backgrounds.

• Contribute to filling gaps related to diversity, equity, inclusion, social justice, anti-racism and accessibility in recruitment and retention.
• To support and communicate the college's vision and commitment to creating a diverse, equitable, inclusive, socially just, anti-racist and accessible academic and work environment.
• Participate in providing resources and support for the goal of a diverse, equitable, inclusive, socially just, anti-racist and accessible academic and work environment.
• Assists in the development and implementation of objectives, policies, procedures, operating standards and internal controls for assigned functional areas.
• Coordinates and oversees administrative, project and budget management activities of departments and programs.
• Perform varied, confidential and responsible secretarial and administrative office duties requiring a moderate level of independent judgment, discretion and discretion.
• Interpret, apply and explain complex federal, state and local laws, rules, regulations, department policies and procedures.
• Effectively analyze, interpret, summarize and present administrative and technical information and data.
• Evaluate and develop improvements to any process, procedure, policy or method.
• Planning, scheduling, delegating and supervising the activities of assigned personnel.
• Understand the organization and operation of assigned department/department, faculty, and external agencies necessary to fulfill assigned responsibilities.
• Respond to multiple phone calls, traffic and other requests/interruptions and prioritize effectively.
• Organize, maintain and update office databases and record systems with sufficient speed and accuracy.
• Working with office equipment, including computer equipment and special software application programs.
• Use English effectively for personal communication, on the phone and in writing.
• Carefully review situations and use your judgment to determine the appropriate course of action in accordance with established policies and procedures.
• Establish, maintain and promote positive and effective working relationships with those with whom he comes into contact in the course of work.
• Learn and apply new technologies and perform tasks efficiently, organized and timely when needed.

Associate's degree equivalent from a regionally accredited college with a major in business or public administration, public policy or related field and three (3) years of different senior level support experience, including public exposure. From time to time, the required education may be replaced by additional work experience.

Any combination of education and experience that provides the necessary knowledge, skills and abilities is considered appropriate. A typical way of obtaining the required qualifications is given in the Minimum Qualifications section.

Office workers work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous natural substances. Officers may interact with employees and/or public and private representatives in interpreting and enforcing department policies and procedures.

You must be mobile to work in a typical office environment and use typical office equipment, including a computer. drive a motor vehicle and attend various colleges and gathering places; vision for reading printed material and computer screens. and listening and speaking for communication in person, in front of groups, and over the telephone. This is primarily a sit-down office classification, although standing and walking between work areas may be required. Manual dexterity is required to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, grasp, push, and pull drawers to open and close to retrieve and file information. Workers must have the ability to lift, carry, push and pull materials and objects weighing up to 20 kg.

Official job offers are made by the Human Resources Department of the School of Mt. San Antonio and subject to board approval. It is also required that no final job offer be made until the candidate has been successfully scanned live and approved for employment by HR. The cost of live scanning service is borne by the candidate.

Note to all prospective employees - The individual holding this position is considered a "authorized reporter" under the California Child Abuse and Neglect Reporting Act and, as a prerequisite, must meet the requirements set forth in administrative procedure 3518, with title "Child Abuse Report" possession.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and the Campus Crime Statistics Act, the annual security report of Mt. San Antonio Community College is available here: https://www.mtsac.edu/safety/pdf/asr-final-2020. pdf.

The individual holding this position is considered a "responsible employee" under Title IX of the Education Amendments Act of 1972 and is required to report to the College's Title IX Coordinator all relevant details of which he or she becomes aware of an incident of alleged sexual harassment, including sexual, reported harassment, sexual assault, dating and domestic violence, and stalking.

A confirmation number will be assigned if your application package states that the additional questions have been answered and that a document is attached to each required link. For assistance with the online application process, contact Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. human resources:

THE MT. THE SAN ANTONIO COLLEGE DISTRICT WILL NOT ISSUE THE FLODING VISA.

Transcripts issued outside the United States require an analysis of each degree with a statement of equivalency by a certified credential evaluation agency that certifies the degree's equivalency to that of an accredited institution in the United States. This report must be attached to the application and submitted within the deadline. Accredited assessment bodies can be found at https://www.naces.org/members.

human resources
1100 N. Grand Avenue, Walnut, CA 91789-1399.
Phone: (909) 274-4225
E-mail: Employment@mtsac.edu

The committee evaluates applications taking into account the breadth and depth of appropriate education, training, experience, skills, knowledge and abilities. The screening committee reserves the right to limit the number of approved interviews. Meeting the minimum qualifications for the position does not mean that the candidate will be accepted for an interview.

Interviews may include a written test, a panel presentation and/or an aptitude test. Start date is after board approval and receipt of live scan approval.

In order to secure an examination, it is the applicant's responsibility to ensure that all required materials are received prior to the date and time of the first examination specified in the job posting. Incomplete application documents will not be considered. All application documents become the property of the university and are not returned or copied. Visit our job board at http://hrjobs.mtsac.edu to complete and submit your application for this position.

The school is an equal opportunity employer. It is the College's policy to encourage applications from national and racial minorities, women, persons with disabilities, and Vietnam veterans. No one may be refused employment because of race, religion, color, national origin, descent, physical or mental disability, health condition, marital status, sex, age, sexual orientation or belief that he has, is refused or has many of these. Characteristics.

The employees of Mt. Members of the San Antonio College and Board of Trustees shall not engage in employment or activities inconsistent with, inconsistent with, or inconsistent with the administrative procedures of the Mt. San Antonio College (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Code) .

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